Choosing Your Account Type

NexusRMS offers two distinct account types, each designed for a different role in the rental industry. Choosing the right one upfront ensures you get the features and workflow that match how you operate.

Company Account

A Company Account is designed for rental businesses of any size — from one-person operations to large enterprises with multiple warehouses and dozens of staff.

What you get

• Dedicated tenant workspace at yourcompany.nexusrms.io with its own isolated database
• Full equipment management with serial tracking, QR codes, RFID support, and category hierarchies
• Project management with sub-projects, templates, recurring bookings, and timeline views
• Client CRM with contact management, client portal, and communication history
• Financial tools including quotes, invoices, credit notes, and multi-currency support
• Warehouse operations with packing lists, check-in/out workflows, and stock management
• Crew scheduling with GPS-verified time clock, availability tracking, and shift management
• Dashboards & analytics with 50+ customisable widgets and drag-and-drop layouts

Pricing

The base plan starts at £49/month and includes one CoreAdmin seat plus all core features. Additional admin seats are £50/month each, manager seats are £30/month, and all other user roles (Project Manager, Warehouse Staff, Technician, Viewer) are free and unlimited.

Every new company account starts with a 14-day free trial that includes every feature and addon — no credit card required.

Who should choose this

• AV rental companies
• Event production houses
• Film and broadcast equipment hire
• Staging and lighting companies
• Any business that rents equipment to clients

Freelancer Account

A Freelancer Account is designed for independent crew members — technicians, riggers, sound engineers, lighting designers, and other freelance professionals who work with rental companies.

What you get

• Freelancer Node at nodes.nexusrms.io/fl/your-id with a public-facing profile
• 60+ field professional profile covering skills, certifications, experience, rates, and availability
• Company connections — connect with Core Tenant companies and receive booking requests
• Calendar sync with Google Calendar, Outlook, and Apple iCloud
• Time tracking for jobs you work on, with entries stored in both your Node and the company's system
• PDF invoicing to bill companies and clients directly
• Compliance management for PLI, certifications, and training records (companies can block bookings if expired)

Pricing tiers

Tier	Price	New Connections/Month	Best For
Free	£0	5	Getting started, occasional freelancing
Lite	£9.99/mo	20	Regular freelancers building their network
Pro	£19.99/mo	Unlimited	Full-time freelancers, maximum reach

New connection limits reset monthly. Once connected with a company, that connection is permanent regardless of tier.

Who should choose this

• Freelance AV technicians
• Independent lighting and sound engineers
• Freelance riggers and stagehands
• Camera operators and broadcast crew
• Any independent professional working with rental companies

Can I have both?

Yes. You can register a Company Account and a Freelancer Account using the same email address. They are completely separate systems with different logins and workspaces. Many owner-operators who run a small rental company and also freelance for larger companies use both.

Can I switch later?

Account types cannot be converted after registration. If you start as a freelancer and later want a company workspace (or vice versa), you will need to create a new account of the other type. Your existing account will remain active.

Next steps

Once you have decided on your account type, continue to the relevant registration guide:

• Company accounts → Company Registration Guide
• Freelancer accounts → Freelancer Registration Guide