We Got Tired of Software That Wasn't Built for Us
NexusRMS started in 2024 as a set of internal tools for our own rental company—we were sick of paying for multiple SaaS subscriptions that didn't talk to each other. Then we decided to turn it into the full rental management platform we always wished existed.
Community First
We're not building in a vacuum. Our roadmap is public. Our forum is open. If you've got an idea, we want to hear it.
Most software companies build what they think you need. We'd rather build what you tell us you need. That's why beta users get direct input on what gets built next.
Built to Actually Use
Every feature gets tested on real jobs. If it's clunky on a phone at a festival site, it gets rebuilt.
We're not enterprise software people making rental tools. We're rental people who learned to code. There's a difference, and you'll feel it.
The Problems That Pushed Us Over the Edge
Each of these happened to us. Probably to you too.
The Phone Problem
Standing in a warehouse, phone in hand, and the software only works on a laptop. Every. Single. Time.
Our Solution:
Full app on your phone. Same features. Works offline. Not a "mobile view"—the real thing.
The Festival Problem
No signal at the venue. Can't check anything in. Scribble on paper, type it up later, hope you remember.
Our Solution:
Works offline. Scan, log, move on. It syncs when you get back to civilisation.
The Pricing Problem
Per-user pricing. £20/month per crew member. Suddenly your "affordable" software costs more than rent.
Our Solution:
£49/month (ex. VAT) to start. Unlimited free sub-users. Only admins cost extra.
The Xero Problem
Create invoice in rental system. Re-type invoice in Xero. Chase payment in spreadsheet. Repeat forever.
Our Solution:
Direct sync with Xero, QuickBooks, Sage, Wave. Create once, appears everywhere.
The Timesheet Problem
"I definitely started at 8am." "No you didn't." Paper timesheets. Disputes. Payroll headaches.
Our Solution:
GPS-verified clock in/out. Timestamped. Located. No arguments.
The "Working Alone" Problem
Stuck on something. No documentation. Support ticket takes 3 days. Figure it out yourself or give up.
Our Solution:
Community forum. Ask a question, get answers from people who actually use it. Plus a public roadmap you can vote on.
How We Work
Not corporate values. Just how we actually operate.
We Use It Too
If we wouldn't use a feature ourselves, we don't ship it. Simple as that.
Ship Weekly
Small updates, often. You'll see improvements every week, not every quarter.
Public Roadmap
See what's coming. Vote on priorities. Know you're being heard.
The Evolution of Rental Management
See how NexusRMS transforms every aspect of your rental business
Equipment Tracking
Spreadsheets and paper lists. Hours spent manually counting stock. Lost items discovered only at invoice time.
QR/barcode scanning with real-time inventory. Know exactly what's where, instantly. Automated availability checking.
Project Management
Separate systems for quotes, equipment, crew, and transport. Copy-pasting between tools. Information silos.
One unified project view. Equipment, crew, transport, and financials in one place. Sub-projects for complex events.
Mobile Access
Desktop-only software. Can't check equipment on-site. Phone calls back to the office for every question.
Full-featured mobile app with offline mode. Check in/out equipment anywhere. All data at your fingertips.
Crew Management
Manual timesheets. Disputes over hours worked. Separate apps for scheduling, time tracking, and payroll.
GPS-verified time clock. Automatic schedule sync. Skills tracking. Direct payroll export.
Financial Operations
Manual invoicing. Double data entry into accounting. Chasing payments via spreadsheet. End-of-month panic.
One-click invoicing. Auto-sync with QuickBooks/Xero. Automated payment reminders. Real-time financial dashboard.
Business Intelligence
Basic reports only. No insight into equipment utilization. Gut-feel decisions on pricing and inventory.
50+ dashboard widgets. Track utilization, revenue, and trends. Make data-driven decisions.
How We Got Here
The short version
Mike was running a rental company and paying for too many SaaS tools that didn't talk to each other. Started building internal tools to replace them all—one system instead of five.
Jack saw what Mike had built and said "this should be a proper product." Together they decided to turn the internal tools into a full rental management platform—not just bolt-ons, the whole thing.
Heads down, building. 550+ models, 43 dashboard widgets, full mobile PWA, offline mode, community forum. All the things we wished existed.
That's now. We're looking for rental companies who want to shape what this becomes. Warts and all.
Who's Behind This
Two people. No investors. No corporate overlords.
Mike Vayle
Founder & Developer
Writes the code. Answers the support emails. Started building NexusRMS because other software made him want to throw his laptop out the window.
Jack Bates
Ideas & Industry
Knows everyone in the rental world. Tells Mike what to build next. Makes sure features actually solve real problems, not imaginary ones.
Small Team. Big Plans.
We're not hiring right now, but if you're a rental industry person who can code (or vice versa), say hi.
Get in TouchHelp Us Build Something Worth Using
We're in beta. That means rough edges, but also your input actually matters. If you've got opinions about how rental software should work, we want them.
Questions? [email protected] — we actually reply