Small Business Solutions
Affordable, easy-to-use rental management for growing businesses (1-10 employees)
Built for Small Rental Businesses
You're running a small rental business - maybe just you, or a small team of 2-10 people. You need software that's simple, affordable, and doesn't require a PhD to use. NexusRMS is built for you.
Start with a single user at £49/month (ex. VAT). As you grow, upgrade to 2-5 users (£99/mo) or 6-10 users (£149/mo). All prices exclude VAT. No long-term contracts. Cancel anytime. 14-day free trial with ALL features unlocked.
Stop Using Spreadsheets
How NexusRMS replaces manual systems and saves hours every week
The Small Business Journey
Before NexusRMS: Spreadsheet Hell
10-15 minutes to check equipment availability. Manual invoicing takes 30 minutes per project. Lost equipment due to poor tracking. No mobile access.
After NexusRMS: Streamlined & Professional
5 seconds to check availability. Auto-generated invoices in 2 minutes. QR code tracking eliminates losses. Full mobile app for on-the-go management.
Time Savings: 8-12 Hours Per Week
Equipment checks (5 hrs saved), Invoicing (2 hrs saved), Tracking down equipment (1-5 hrs saved). That's time you can spend growing your business.
Professional Image: Win More Business
Professional quotes and invoices impress clients. Real-time availability builds trust. Mobile app shows you're tech-savvy and organized.
Better Cash Flow: Get Paid Faster
Send invoices instantly via email. Payment reminders automated. Track overdue invoices at a glance. QuickBooks/Xero integration for seamless accounting.
Transparent, Affordable Pricing
No hidden fees. No surprise charges. Just simple, honest pricing.
Solo
- 1 Core Admin
- Unlimited equipment items
- Unlimited projects
- Mobile app access
- Basic invoicing
- Accounting integrations
- Email support
Small Team
- 2-5 Core Admins
- Unlimited equipment items
- Unlimited projects
- Mobile app access
- Professional invoicing
- Accounting integrations
- Priority email support
- Custom document templates
Growing Business
- 6-10 Core Admins
- Unlimited equipment items
- Unlimited projects
- Mobile app access
- Advanced invoicing
- Accounting integrations
- Phone + email support
- Custom document templates
- Advanced analytics
Everything a Small Business Needs
All the features of enterprise software, without the complexity or cost
Equipment Management
Track unlimited equipment items. QR code scanning. Photo gallery. Maintenance scheduling. Never lose track of your inventory again.
Project Booking
Visual drag-and-drop calendar. Real-time availability checking. Conflict detection. Recurring projects for regular clients.
Professional Invoicing
Auto-generate invoices from projects. Send via email with one click. Track payment status. Support for deposits and payment plans.
Mobile App
Full-featured mobile app. Check equipment in/out on-site. Works offline. Push notifications for overdue equipment.
Accounting Integrations
Connect to QuickBooks, Xero, Sage, and FreeAgent. No double data entry. Seamless financial management.
Client Management
Store client contacts, history, and communication. Custom pricing per client. Client portal for quote approval.
QR Code Tracking
Print QR code labels for equipment. Scan to check in/out with mobile app. 60% faster than manual check-in.
Reporting & Analytics
Revenue reports, utilization tracking, popular equipment, client history. Understand your business at a glance.
Multi-Location Support
Track equipment across multiple warehouses or storage units. Transfer between locations. Location-based availability.
Run Your Business from Your Phone
As a small business owner, you're always on the move. Our mobile app gives you complete control from your phone or tablet. Check equipment availability, create quotes, send invoices - all from your pocket.
Check Equipment In/Out
Scan QR codes to check equipment out. Take photos of damage. GPS-verified check-ins.
Create Quotes & Invoices
Create professional quotes and invoices on your phone. Email to clients instantly.
Check Availability
Check equipment availability while talking to a client on the phone. Real-time calendar.
Works Offline
All features work without internet. Syncs automatically when back online.
Get Started in 30 Minutes
No technical expertise required. Follow our simple setup wizard.
Create Your Account
Sign up with email and password. Choose your company name and subdomain (yourcompany.nexusrms.io).
Add Your Equipment
Import from spreadsheet (CSV) or add manually. Include photos, rental rates, and descriptions.
Add Your Clients
Import client list or add as you go. Include contact info and billing addresses.
Customize Your Settings
Set your currency, tax rate, and invoice template. Connect your accounting software (optional).
Integrates with Your Accounting Software
NexusRMS connects with QuickBooks, Xero, FreeAgent, and Sage for two-way accounting sync. Send invoices directly to your accounting software - no double data entry.
NexusRMS vs Manual Methods
See how dedicated software compares to traditional approaches.
| Task | Traditional Approach | NexusRMS |
|---|---|---|
| Check Equipment Availability | 10-15 minutes (search spreadsheet) | 5 seconds (real-time calendar) |
| Create an Invoice | 20-30 minutes (Word template) | 2 minutes (auto-generated) |
| Track Equipment Location | Phone calls & manual notes | Real-time tracking with QR scans |
| Calculate Project Total | 15 minutes (manual math) | 0 seconds (automatic) |
| Find Overdue Invoices | 30+ minutes (review each invoice) | 5 seconds (automatic dashboard) |
| Mobile Access | Not possible | Full mobile app |
| Accounting Integration | Manual data entry (hours/week) | Automatic sync (no data entry) |
| Professional Image | Basic Word documents | Branded quotes & invoices |
Success Stories
Real results from small rental businesses like yours
Mike's AV Hire
1 person (solo operator)
Corporate AV Rental
Went from spreadsheets to NexusRMS. Invoicing time reduced from 2 hours to 15 minutes per project. Freed up 8 hours/week to focus on marketing and client relationships.
Tool Shed Rentals
2 people (husband & wife)
Power Tool Hire
QR code scanning eliminated lost equipment. Revenue increased 25% by identifying underutilized tools. Mobile app lets them manage bookings from job sites.
Spotlight Productions
5 people
Theatre Lighting Rental
Mobile app lets techs check equipment in/out on-site. Eliminated 12 hours/week of phone calls and manual paperwork. QuickBooks integration saves 3 hours/week on accounting.
Ready to Ditch the Spreadsheets?
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Questions? We're here to help: [email protected]
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