Project Management
Manage every rental project from first inquiry to final return. A 15-tab editor covers equipment, crew, transport, financials, and documents in one place.
Complete Project Control
From first inquiry to final return, manage every aspect of your rental projects in one place
15-Tab Project Editor
Comprehensive single-page editor covering general info, dates, equipment, financial, crew, transport, documents, and more.
Equipment Assignment
Browse equipment library with category navigation. Real-time availability checking and ML-powered recommendations.
Sub-Projects
Create multi-stage event hierarchies. Convert standalone projects to sub-projects or promote back. Equipment conflict detection between stages.
Time Periods
Hierarchical scheduling for setup, event, and breakdown periods. Separate pricing and financial summaries per period.
Approval Workflows
Request, approve, or reject projects with comments. Full approval history and pending approvals dashboard.
Crew Scheduling
Two-stage assignment workflow with call times. Auto-generated call sheets with per-crew schedules.
Transport Planning
Create delivery, collection, and round-trip assignments. Mileage calculation, fuel cost estimation, and equipment linking.
Templates & Duplication
Save any project as a reusable template. Clone projects with modification options. System-level master templates.
Recurring Projects
Auto-generate recurring project instances on a schedule. Skip individual occurrences. Bulk invoice all instances.
Checklists & Stages
Pre-event, during, and post-event checklists with completion tracking. Custom workflow stages from planning to breakdown.
Document Generation
Generate quotes, invoices, and call sheets directly from project data. Live preview before download.
Direct Equipment Transfer
Transfer equipment between projects with a tracked workflow: initiate, mark in-transit, complete, or cancel.
15-Tab Editor
Every aspect of your rental project in a single-page editor. No tab-switching delays, no navigating between screens. Enable or disable modules per project.
Equipment Assignment with ML Recommendations
AI analyses your project history to suggest equipment that is commonly used together. Browse the full equipment library or let the system recommend for you.
ML-Powered Suggestions
Analyses project history to suggest equipment commonly used together.
One-Click Addition
Add recommended equipment to your project with a single click.
Interaction Tracking
Track which recommendations are accepted to improve future suggestions.
Category Tree Sidebar
Browse the full equipment library with hierarchical category navigation.
Sub-Projects & Hierarchies
Model multi-venue or multi-day events with parent-child project relationships
Parent-Child Relationships
Create hierarchical project structures for multi-venue or multi-day events.
Conflict Detection
Automatically detect equipment conflicts between sub-projects in the same hierarchy.
Convert & Promote
Convert standalone projects to sub-projects at any time. Promote sub-projects back to standalone.
How NexusRMS Compares
See how our project management stacks up against industry standards
| Feature | Industry Standard | NexusRMS |
|---|---|---|
| 15-Tab Project Editor | 3-5 tabs | 15 tabs |
| ML Equipment Recommendations | Not Available | AI-Powered |
| Sub-Project Hierarchies | Basic | Full Hierarchy |
| Approval Workflows | Simple | With Comments |
| Recurring Projects | Manual | Automated |
| Direct Equipment Transfer | Not Available | Tracked Workflow |
| Document Generation | Basic | Live Preview |
Ready to Try Project Management?
Start your 14-day free trial with full access to all features.
Start Free TrialNo credit card required • 14-day free trial • Cancel anytime