Sale Items

Sale Items are consumables and products that you sell alongside your rental equipment rather than renting them out. Common sale items include tape, batteries, gaffer tape, cable ties, safety equipment, and other one-time-use products. NexusRMS tracks sale item stock, pricing, and project usage separately from rental equipment.

Accessing Sale Items

To open the Sale Items page, click Equipment in the left-hand sidebar and select Sale Items. The page displays your full catalogue of sellable products with search, filters, and view options.

Sale Items list page

The Sale Items list supports two view modes, toggled using the icon buttons in the top-right corner:

• Grid view — Visual cards showing the product image, name, SKU, unit price, and stock status indicator
• List view — Data table with sortable columns for name, SKU, category, unit price, cost price, stock quantity, and status

The search bar performs full-text search across name, SKU, and barcode fields. Results update as you type.

Filters

Click Filters to expand the filter panel. Available filters include:

• Category — Filter by product category
• Warehouse — Filter by warehouse location
• Stock Level — In Stock, Low Stock, or Out of Stock
• Status — Active or Discontinued

Stock status colour coding

Each sale item displays a colour-coded stock indicator:

• Green — In Stock: quantity is above the minimum stock level
• Yellow — Low Stock: quantity is at or below the minimum stock level but not zero
• Red — Out of Stock: quantity is zero

Creating a sale item

Click the Add Sale Item button in the top-right corner of the list page. The creation form is a single page with the following sections:

Basic information

• Name — The product name displayed in lists, projects, and invoices (required)
• SKU — Stock Keeping Unit code for internal identification (optional, must be unique if provided)
• Description — A detailed description of the product, visible on quotes and invoices

Stock

• Initial Quantity — The starting stock count when creating the item
• Minimum Stock Level / Reorder Point — The quantity threshold below which a low-stock alert is triggered

Pricing

• Unit Price — The selling price per unit charged to clients
• Cost Price — Your purchase cost per unit, used for profit margin calculations
• Profit Margin — Auto-calculated as a percentage from the unit price and cost price. This field is read-only.
• Bulk Pricing Tiers — Optional volume discounts. Each tier specifies a minimum quantity and a price per unit. For example: 1–9 units at £5.00 each, 10–49 units at £4.50 each, 50+ units at £4.00 each. Click Add Tier to add pricing rows.

Physical attributes

• Weight — Product weight in kilograms (kg)
• Dimensions — Length, width, and height in centimetres (cm)

Manufacturer

• Manufacturer Name — The brand or manufacturer of the product
• Manufacturer SKU — The manufacturer's own product code

Barcode

• EAN/UPC Code — The product's barcode number for scanning. This can be scanned using the Equipment Scanner in any mode.

Sidebar fields

The right sidebar of the creation form contains:

• Category — Assign the item to a category for filtering and reporting
• Warehouse — Set the primary storage warehouse location
• Supplier — Link the item to a supplier for reordering
• Image — Upload a product image (PNG, JPG, or WebP, max 2MB)

Sale item detail page

Click any sale item to open its detail page. The detail page has three tabs:

• Details tab — All product information, stock levels, pricing, and physical attributes
• Pricing tab — Full bulk pricing table showing all tiers with quantity ranges and per-unit prices
• Project History tab — A list of all projects that have used this sale item, including quantities, dates, and fulfillment status

Stock adjustments

To adjust stock for a sale item, click the Adjust Stock button on the detail page. A dialog appears with the following fields:

• Adjustment type — Add Stock or Remove Stock
• Quantity — The number of units to add or remove
• Reason — A text field for recording why the adjustment was made (e.g., "New delivery from supplier" or "Damaged in transit")

All adjustments are logged with a timestamp, the user who made the change, and the reason provided.

Fulfillment statuses

When sale items are added to a project, each line item has a fulfillment status:

• Fulfilled (green) — All requested units have been delivered to the project
• Partial (yellow) — Some but not all units have been delivered
• Reserved (blue) — Units are reserved for the project but not yet dispatched
• Pending (grey) — The item is on the project but stock has not been allocated yet
• Cancelled (red) — The line item was cancelled and stock was returned to available

Sale items in kits

Sale items can be added to Combinations (kits) as consumable accessories. For example, a PA system kit might include rental speakers and amplifiers alongside sale items such as gaffer tape and cable ties. When the kit is added to a project, the rental items are allocated as usual and the sale items are added as sellable line items on the quote or invoice.

Tips

• Track cost price for accurate profit margins — Always enter the cost price when creating sale items. This lets NexusRMS calculate your real margin and helps you identify which products are most profitable.
• Use bulk pricing tiers for volume discounts — If clients regularly buy large quantities, set up tiered pricing to offer competitive volume rates automatically.
• Set minimum stock levels to avoid running out — Consumables running out during a busy event weekend can cause serious problems. Set reorder points based on your peak-season usage.
• Include sale items in kits — Adding consumable accessories to kits ensures they are never forgotten when building a project and saves time during quoting.

Next steps

Continue to the next article to learn about AI Equipment Recommendations, where NexusRMS analyses your booking history to suggest relevant equipment when building projects.