Safe Systems of Work

Safe Systems of Work

Tab 6 of the creation wizard allows you to browse and select from a library of over 40 pre-built safe systems of work. Each safe system provides a structured, step-by-step procedure for carrying out equipment-specific tasks safely.

SafeSystemSelector Component

The SafeSystemSelector component presents the full safe system library in a searchable, department-grouped interface. Each entry can be toggled on or off with a checkbox to include it in the phase plan document.

Safe System Information

Each safe system entry contains the following fields:

• Title — a descriptive name identifying the safe system (e.g. "Rigging Truss — Safe System of Work")
• Procedure Steps — a numbered sequence of actions to follow when performing the task
• Department Classification — the department or discipline the safe system belongs to (Audio, Rigging, Lighting, Video, Stage, General)

Department Groupings

Safe systems are organised by department to make browsing intuitive. When you expand a department group, all safe systems within that category are displayed with their titles and step counts.

System vs Custom Safe Systems

• System safe systems — pre-seeded by NexusRMS, read-only, and based on industry best practice for event production and construction
• Custom safe systems — created by your organisation, fully editable, and available across all your phase plans

Keyword Search

Use the search field at the top of the selector to filter safe systems by keyword. The search scans across both titles and individual procedure steps, making it easy to find relevant systems even when you are unsure of the exact title.

Example Safe System

Below is an example of a typical safe system entry structure:

Rigging Truss — Safe System of Work

1. Confirm load calculations have been completed and approved by a competent person
2. Inspect all truss sections, pins, and connectors for damage before assembly
3. Assemble truss sections at ground level on stable, flat terrain
4. Attach all fixtures and fittings whilst the truss is at ground level where practicable
5. Ensure all safety bonds and secondary suspensions are fitted to every hung item
6. Verify motor chain capacity matches or exceeds the calculated load
7. Raise truss slowly, checking for lateral sway and uneven loading
8. Lock off motors and confirm final trim height before releasing control
9. Conduct a final visual inspection of all connection points once at trim height
10. Record the completed lift in the rigging log with date, time, and responsible person

Show Page Display

On the phase plan Show page, selected safe systems are displayed as expansion panels. Each panel shows the safe system title and, when expanded, reveals the full numbered procedure steps for quick reference.

PDF Inclusion

All selected safe systems are included in the generated PDF document as a dedicated checklist section, typically appearing on pages 12–13 of the output. Each safe system is printed with its title and numbered steps, formatted for easy on-site reference.

Tips

• Select all safe systems relevant to the equipment categories used on your project
• If a task does not have a matching safe system in the library, consider creating a custom safe system for future reuse
• Safe systems complement the hazard selection in Tab 5 — ensure each significant hazard has a corresponding safe system where applicable
• Review procedure steps carefully before including a safe system, as generic steps may need supplementing with project-specific notes in the risk assessment