Financial Reports

Financial Reports

Financial reports provide comprehensive visibility into your organisation’s revenue, expenses, and cash flow. All monetary values respect your configured currency settings, displaying with the appropriate symbol, code, or both.

Revenue Analysis

Track income across multiple dimensions:

• Revenue Over Time — line chart showing daily, weekly, or monthly revenue trends with growth percentage chips (green for positive, red for negative)
• Revenue by Category — breakdown by equipment category, service type, or project type
• Revenue by Client — ranked list of clients by total spend with percentage of overall revenue

Payment Collection Rate

Measures the percentage of invoiced amounts actually collected within their payment terms. Displayed as a gauge chart with target zones: green (above 90%), orange (70–90%), and red (below 70%). Track this metric monthly to identify collection issues early.

Aged Receivables

Outstanding invoices grouped by age, with colour-coded tiers:

Age Bracket	Colour	Description
0–30 days	Green	Current — within standard payment terms
31–60 days	Orange	Overdue — first follow-up recommended
61–90 days	Red	Significantly overdue — escalation required
90+ days	Dark Red	Critical — risk of bad debt

Cash Flow Chart

A waterfall visualisation showing income and expense categories building towards your net cash position. Green bars represent income sources, orange bars represent expense categories, and the final bar displays the net cash flow for the selected period.

Profit & Loss Summary

A period-based P&L report comparing revenue against costs. Includes period-over-period comparison (e.g., this month versus last month, this quarter versus last quarter) with variance columns showing both absolute and percentage differences.

Invoice Reports

Filter and analyse invoices by status:

• Outstanding — unpaid invoices within payment terms
• Overdue — invoices past their due date
• Paid — completed payments with date and method
• By Status — distribution across draft, sent, viewed, paid, and overdue

Quote Reports

Analyse your quoting performance:

• Conversion Rate — percentage of quotes that become confirmed projects
• Average Quote Value — mean value across all quotes in the period
• Pipeline Value — total value of open, unapproved quotes

Tax Summary

Reports summarising VAT or sales tax collected and payable, grouped by tax rate and period. Useful for preparing quarterly or annual tax filings.

Subrental Profitability Report

A specialised report for analysing profit margins on subrentalled equipment. Access it from Reports › Financial › Subrental Profitability.

Filters: time period, specific equipment, supplier, and profit margin range (e.g., only show items with margins below 20%).

Summary cards at the top display:

• Total Revenue — income from subrented items
• Total Cost — supplier charges
• Net Profit — revenue minus cost
• Average Profit Margin — overall margin percentage

Charts: a Revenue vs Cost line chart comparing both values over time, and a Profit Margin Distribution doughnut chart showing the spread of margins across items.

Breakdown table: lists each piece of equipment with its project count, revenue, cost, profit, and a colour-coded margin chip (green for healthy, orange for moderate, red for low).

Expense Tracking

Reports on operational expenses including equipment purchases, repair costs, transport, and crew wages. Categorised expenses can be compared against budgets to identify overspend areas.

Financial Health Score

A composite score calculated from payment collection rate, outstanding receivables ratio, profit margins, and cash flow stability. Displayed as a gauge with dynamic colour coding — providing a single at-a-glance indicator of your organisation’s financial position.