Warehouse Settings & Preferences

Warehouse Settings let you personalise how the warehouse module behaves for your account. Every user can configure their own scanner preferences, display options, and default warehouse independently — so each member of your warehouse team works with the settings that suit them best.

Accessing Warehouse Settings

There are two ways to open Warehouse Settings:

• Click Warehouse in the left-hand sidebar and select Preferences
• From the Warehouse Dashboard, click the Preferences quick-action button (gear icon)

The settings page is divided into three sections: Active Warehouse, Scanner Settings, and Display Preferences.

Active warehouse selector

The active warehouse selector sets which warehouse is used as the default for all warehouse operations — including check-in, check-out, packing lists, and stock views.

• Visibility — The selector is only visible if your company has the Multi-Warehouse addon enabled (£29/month). Without the addon, your single warehouse is used automatically and this section does not appear.
• How it works — Select a warehouse from the dropdown. All subsequent warehouse operations will default to this location until you change it.
• Session persistence — Your selected warehouse is remembered for the duration of your session. If you log out and back in, the selection resets to the primary warehouse.
• Per-user setting — Each user has their own active warehouse selection. Changing yours does not affect other team members.

If you frequently work across multiple warehouses, you can switch the active warehouse at any time without leaving the page you are on. The data on screen refreshes to reflect the newly selected location.

Scanner settings

Scanner settings control how the barcode and QR code scanner behaves across all warehouse scanning operations (check-in, check-out, packing, stocktake).

Default scan mode

Choose between two scan modes:

• Single — The scanner processes one item at a time. After each successful scan, you review the result before scanning the next item. Best for careful, item-by-item operations such as check-in where you need to inspect each piece of equipment.
• Bulk — The scanner remains active after each scan and immediately looks for the next code. Scanned items accumulate in a running list. Best for high-volume operations such as stocktakes where speed matters more than reviewing each scan individually.

Auto-submit after scan

When enabled, a scanned code is processed automatically without requiring you to tap a confirmation button. This saves a tap per scan and speeds up repetitive scanning tasks. When disabled, each scan pauses for manual confirmation before processing.

• Default: On
• Recommendation: Leave enabled for experienced warehouse staff. Disable for new users who benefit from reviewing each scan before submission.

Sound feedback

Controls whether the scanner plays an audible beep after a successful scan. The beep provides immediate confirmation that the scan was registered, which is useful in noisy warehouse environments where you may not be watching the screen.

• Default: On
• Recommendation: Keep enabled in busy warehouses. Disable if scanning in a quiet office or shared space.

Vibration feedback

Controls whether the device vibrates briefly after a successful scan. Vibration feedback is only available on mobile devices and tablets — desktop browsers do not support haptic feedback.

• Default: On
• Recommendation: Keep enabled on mobile devices for hands-free confirmation. Disable if vibration is distracting or unnecessary.

Test Scanner

The Test Scanner button opens a live camera preview so you can verify that your device's camera works correctly with the NexusRMS scanner. Use this to:

• Confirm that camera permissions are granted
• Verify that QR codes and barcodes scan successfully on your device
• Test RFID reader connectivity if using an external reader
• Check that sound and vibration feedback settings are working as expected

The test scanner does not modify any data — it simply scans and displays the decoded value.

Display preferences

Display preferences control how warehouse data is presented on screen.

Default view mode

Choose how stock and equipment lists are displayed throughout the Warehouse module:

• Table — A traditional tabular layout with sortable columns. Best for desktop users who need to compare data across many items at once.
• Cards — A card-based grid layout with larger item previews. Best for mobile users or visual browsing where images and key details are more useful than dense tabular data.

Items per page

Set how many items appear per page in paginated lists. Available options are 10, 25, 50, or 100. Higher values display more data at once but may take slightly longer to load on slower connections.

Visible columns

Select which columns appear in stock tables and equipment lists within the Warehouse module. You can toggle columns on or off to focus on the information that matters most to your role. For example, a warehouse picker may only need to see item name, zone, and quantity, while a manager may want to see all columns including value and condition.

Column visibility is saved per user and persists across sessions.

How settings are stored

All Warehouse Settings are stored per user. Each warehouse team member has their own independent preferences. Changing your settings has no effect on what other users see or how their scanner behaves. This means two people can work side by side in the same warehouse with completely different scan modes, view layouts, and feedback settings.

Tips

• Set up preferences on your first day — Spend two minutes configuring scan mode, feedback, and display settings before you start working. It saves time on every subsequent task.
• Use bulk scan mode for stocktakes — Switching to bulk mode before an inventory count dramatically speeds up the scanning process.
• Test the scanner on new devices — When a new phone, tablet, or RFID reader is introduced, use the Test Scanner to verify compatibility before relying on it in a live operation.
• Reduce items per page on mobile — Setting items per page to 10 or 25 on a mobile device keeps pages responsive and easy to scroll.
• Customise visible columns for your role — Hiding columns you do not use reduces visual clutter and makes it easier to find the information you need.

Next steps

Continue to the next article to learn about the Warehouse Activity Heatmap, where you will visualise warehouse activity patterns to optimise staffing, layout, and workflow.