Form Publishing & Sharing

Form Publishing & Sharing

Once your form is ready, publishing makes it accessible to the public. NexusRMS provides multiple sharing options and tracks engagement so you can measure how effectively your forms reach their audience.

Publishing a Form

Every form starts in draft status. When you are satisfied with the layout and field configuration, change the status to published to make it live. The system records the exact date and time of publication for your reference.

• Navigate to the form editor and click Publish in the toolbar
• The form status changes from draft to published immediately
• A published date is recorded and displayed on the form list
• The public URL becomes active and accessible without login

Public URL & Slug

Each published form receives a public URL in the format {subdomain}.nexusrms.io/form/{slug}. No login is required to view or submit the form. The slug is auto-generated from the form name but can be edited before publishing.

• Slugs are lowercase, hyphenated versions of the form name
• Edit the slug before publishing to create a memorable, clean URL
• Once published, changing the slug will break any previously shared links
• Slugs must be unique within your organisation

Sharing Options

NexusRMS offers three ways to distribute your published form to your audience.

1. Direct link — copy the public URL and paste it into emails, messages, or social media posts
2. Embed in website — generate an iframe embed code to place the form directly on your company website
3. QR code — download a QR code image that links to the form URL, ideal for printed materials and physical locations

View & Submission Counters

NexusRMS automatically tracks engagement on every published form through two counters.

Metric	Description
View counter	Increments each time the form page is loaded by a visitor
Submission counter	Increments each time a visitor successfully submits the form
Conversion rate	Calculated as submissions ÷ views × 100, displayed on the form list

Unpublishing & Re-Publishing

You can take a form offline at any time without deleting it. Unpublishing deactivates the public URL so visitors receive a 404 page. Re-publishing reactivates the same URL, meaning any previously shared links will work again.

• Unpublish — deactivates the form URL; visitors see a 404 error
• Re-publish — reactivates the same URL; no need to reshare links
• Unpublishing does not delete existing submissions or analytics data

Archiving Forms

Archiving is a permanent way to retire a form. An archived form is hidden from your admin form list and its public URL returns a 404 to any visitors. Use archiving for forms that are no longer needed but whose submission data you wish to retain.

• Archived forms are hidden from the default admin list view
• The public URL returns a 404 error to visitors
• All submission data and analytics are preserved
• You can filter the form list to show archived forms if needed

Tips for Effective Sharing

• Include the direct link in email signatures and newsletters to maximise reach
• Embed the form on your company website for a seamless visitor experience
• Print the QR code on business cards, flyers, or signage at physical locations
• Monitor the conversion rate regularly — a low rate may indicate the form is too long or confusing
• Use a short, descriptive slug so the URL is easy to read and remember